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How To Apply For A Regionally-Focused Collections Grant

 

We focus our grants in three distinct project areas:

1) At-risk Collections:

The Foundation offers project grants to organizations to preserve at-risk collections. At-risk collections include orphan collections (those being deaccessioned with no identified future home), those in private hands (proverbial ones in basements, attics and forgotten storerooms), collections held by organizations with limited capacities, and occasionally collections within larger institutions.

For at-risk collections, the Foundation supports a range of projects, from stabilization, to restoration, to archival processing.

Grants for at-risk collections vary in size, depending on several factors.

2) Creative Interpretation:

The Foundation offers project planning grants for institutions to work with artists, curators, historians and other creatives to engage audiences in new, dynamic ways; that push the envelope of presentation and interpretation; that go beyond the typical array of exhibits and exhibitions in drawing attention to collections of exceptional regional significance.

Institutions that receive planning grants may be eligible in the future for partial funding support to implement projects of exceptional promise.

Planning grants may be up to $25,000.

3) Digitization:

The Foundation offers challenge grants for digitization projects of the highest value, regionally-focused collections. A higher priority will be placed on those digitized collections that can be made available through one of the regional digital portals: Lowcountry Digital Library (College of Charleston), EXPLORE Chicago Collections (Chicago Collections Consortium) or the Community Collections Portal (Chicago Cultural Alliance.)

The purpose of challenge grants, beyond supporting expanded public accessibility, is to help institutions build a stronger base of support for stewarding its collections long-term.

Organizations may apply for a maximum of three challenge grants, provided they demonstrate progress toward building and sustaining long-term support.

Grants for digitizing collections vary in size, depending on several factors.

Criteria

As noted previously, all projects must be regionally focused and lead toward increased public access. Additional criteria we consider in making our grant decisions include:

  • Uniqueness of collection
  • Size of collection
  • Demand for access
  • Capacity/stability of applicant organization

Eligibility

To be eligible for a grant:

  • You must be a 501(c)(3) public charity. We do not make collections grants through fiscal sponsors or agents.
  • You must have completed at least one full fiscal year of operations before applying.
  • Chicago region organizations must be current with their DataArts profile (formerly the Cultural Data Project).
  • A technology plan is in place or in development.
  • A letter of agreement is secured from any partner organizations.

The following are not eligible:

  • Individuals.
  • Religious activities, political campaigns, or legislative lobbying.
  • Stand-alone conferences, publications, films, events, websites, or videos.
  • Endowments, capital campaigns, or debt reduction.

Deadlines

Proposals are reviewed twice a year. Your complete proposal must be submitted online by 11:59pm Central Time on Friday, March 31, 2017 for review at our July 2017 board meeting or Friday, July 28, 2017 for review at our November 2017 board meeting. The second deadline this year is Friday, July 28, 2017 for review at our November 2017 board meeting.

It takes about four months from grant application deadline through board decision. After the board meeting, you'll hear from us by email or phone within a couple weeks.

Application

Before applying for a grant, first review our strategy and the eligibility requirements above. Next, please call us to discuss your project. We can provide guidance as to the potential fit with the Foundation’s guidelines, and answer any questions you may have before sending you a link to our online application form. See contact information below.

To work on an application you've already begun, log back into your account: https://www.grantrequest.com/SID_879/

Grant Reports & Requirements

Should you receive a grant, you will be required to submit annual reports. Other requirements may be requested, as well. Deadlines are included in your grant award letter (sent via email). You can access and submit all requirements via your online account, approximately six weeks before they are due: https://www.grantrequest.com/SID_879/ Please contact us with any questions.

Contacts

If you have questions about Chicago Region Collections grants, contact Chicago Program Director, Arthur Pearson at 312.977.2709.

If you have questions about Lowcountry Collections grants, contact Lowcountry Program Director, Kerri Forrest at 843.277.2041.

If you have questions about proposal, grant, or requirements processes, please contact Grants Manager Susan Clark at 312.977.2705.

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